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CR&D LABORATORY NOTEBOOKS
DOCUMENT 3
CR&D LABORATORY NOTEBOOKS
COMPLETE A notebook is " c o m p l e t e " after: 1. All pages are filled or the a u t h o r decides that n o further entries will be made and, 2. It has been properly signed and witnessed and, 3. It has been indexed and stamped as a " c o m p l e t e " b o o k in the Technical Records Center. It will be microfilmed as a complete b o o k after the above requirements are satisfied. M a k e no further entries in a notebook that is s t a m p e d :
INDEXED CflftD TECHNICALft€C08DSCENTER ACTIVE A notebook is active when it is not yet filled to the last page a n d / o r the a u t h o r is currently making entries. All other b o o k s should be indexed and microfilmed as complete at the next microfilming session. Y o u will have the o p p o r t u n i t y to indicate this change on the form that accompanies your n o t e b o o k s to T R C . T h e Employee Relations D e p a r t m e n t questions the active status of b o o k s which are filled to the b o t t o m of the last page or have n o t h a d any new entries for several years. Since active b o o k s are microfilmed every year until the a u t h o r declares them complete, both time and film are wasted when these inactive b o o k s are remicrofilmed each year. ADDITIONAL GUIDES Inserts (a) Use inserts only when they are vital to the record, interpretation of this d a t a should be recorded in legible writing in the notebooks. 318
DOCUMENT 3 CR&D LABORATORY NOTEBOOKS
319
(b) Inserts not fastened to pages in the n o t e b o o k s will not be microfilmed. (c) Inserts (one to a page) should be pasted o n t o a blank page a n d at the b o t t o m of the insert the words, " N o Writing U n d e r n e a t h " should be written or stamped in ink. (d) Inserts larger t h a n a n o t e b o o k page should be pasted at the outside edges of the pages a n d folded in such a way that, when unfolded the insert material, will fall within the boundaries of the open n o t e b o o k . It is also important that the page n u m b e r of the n o t e b o o k not be obscured by an insert.
Correct
Incorrect
Margins—Leave one-half inch margins on all outside edges of the notebook pages. Signature and Witnessing—Signatures should be written at the time the data are entered a n d should be witnessed as soon as possible. Books that are assigned to technicians (after permission is filed with T R C ) can be signed by that technician with their scientist's signature below. First notebook page Title Purpose
Experimenter (Technician's signature) Work directed by (Scientist's signature) Witnessed by
Date
Page No. Book No.
Date Date
Witnesses must be someone w h o is able to comprehend the research but is not involved with the project. Scientists should not witness any pages that their technicians had signed.
DOCUMENT 3 CR&D LABORATORY NOTEBOOKS
320
R U L E S
F O R
R E C O R D I N G
E X P E R I M E N T S
1. Original records are to be kept in officially issued n o t e b o o k s in nonfading water and solvent resistant black ink. Ball-point pens supplied through C o m p a n y storerooms meet these specifications. Do not use felt-tip markers. 2. Each notebook page when filled in, including pages with inserts, must be signed and dated by the experimenter in the space provided. T h e scientist must sign for all work d o n e under his direction, including the work of the technician. T h e n a m e of the technician helping in an experiment should be noted, a n d the technician should sign any entry he makes. 3. Each notebook page when filled in must be read and signed by a witness not directly involved in the work performed, but w h o understands the purpose of the experiment and results obtained. T h e witness should sign on the same day as the experimenter; or if this is impossible, as soon thereafter as feasible. 4. Entries should be chronological as far as possible. Where the record of the experiment extends over several pages which are not consecutive, (e.g., as when analyses are returned after another experiment has been started) a cross reference should be added to the original page. When entries o n a single experiment d o not completely fill a page, the remainder of the blank page should be ruled out. 5. T h e b o u n d notebook must be preserved intact. In n o case should any page or part of a page be removed. 6. N o erasures are permitted in the record. A n y corrections or changes must be m a d e by cancellation, leaving the original entry legible. 7. Any inserts should be signed and witnessed and preferably attached to a blank page. They should be taped, or glued in place, preferably with Duco® cement and the words " N o Writing U n d e r n e a t h Insert" should be written on the page in ink. N o t e b o o k and page numbers should be recorded on each insert. If it is necessary to attach inserts such as analytical slips a n d test reports to a page on which d a t a have already been recorded, they should be attached so that no writing o n the page is obscured. 8. Inserted material such as graphs, charts, typed d a t a , films, samples, etc., should have writing on one side only, and preferably, should not be larger than one notebook page. Any insert larger than a page should be folded so that it lies within the boundaries of the open notebook and should not cover the writing on the page when folded back. 9. Entries should not be m a d e within the margins provided on the page. T h e margins are provided for clamps used in the annual microfilming for all uncompleted notebooks.
Document 3, CR&D Laboratory Notebooks, is used with permission from the Du Pont Company.
CR&D LABORATORY NOTEBOOKS
COMPLETE A notebook is " c o m p l e t e " after: 1. All pages are filled or the a u t h o r decides that n o further entries will be made and, 2. It has been properly signed and witnessed and, 3. It has been indexed and stamped as a " c o m p l e t e " b o o k in the Technical Records Center. It will be microfilmed as a complete b o o k after the above requirements are satisfied. M a k e no further entries in a notebook that is s t a m p e d :
INDEXED CflftD TECHNICALft€C08DSCENTER ACTIVE A notebook is active when it is not yet filled to the last page a n d / o r the a u t h o r is currently making entries. All other b o o k s should be indexed and microfilmed as complete at the next microfilming session. Y o u will have the o p p o r t u n i t y to indicate this change on the form that accompanies your n o t e b o o k s to T R C . T h e Employee Relations D e p a r t m e n t questions the active status of b o o k s which are filled to the b o t t o m of the last page or have n o t h a d any new entries for several years. Since active b o o k s are microfilmed every year until the a u t h o r declares them complete, both time and film are wasted when these inactive b o o k s are remicrofilmed each year. ADDITIONAL GUIDES Inserts (a) Use inserts only when they are vital to the record, interpretation of this d a t a should be recorded in legible writing in the notebooks. 318
DOCUMENT 3 CR&D LABORATORY NOTEBOOKS
319
(b) Inserts not fastened to pages in the n o t e b o o k s will not be microfilmed. (c) Inserts (one to a page) should be pasted o n t o a blank page a n d at the b o t t o m of the insert the words, " N o Writing U n d e r n e a t h " should be written or stamped in ink. (d) Inserts larger t h a n a n o t e b o o k page should be pasted at the outside edges of the pages a n d folded in such a way that, when unfolded the insert material, will fall within the boundaries of the open n o t e b o o k . It is also important that the page n u m b e r of the n o t e b o o k not be obscured by an insert.
Correct
Incorrect
Margins—Leave one-half inch margins on all outside edges of the notebook pages. Signature and Witnessing—Signatures should be written at the time the data are entered a n d should be witnessed as soon as possible. Books that are assigned to technicians (after permission is filed with T R C ) can be signed by that technician with their scientist's signature below. First notebook page Title Purpose
Experimenter (Technician's signature) Work directed by (Scientist's signature) Witnessed by
Date
Page No. Book No.
Date Date
Witnesses must be someone w h o is able to comprehend the research but is not involved with the project. Scientists should not witness any pages that their technicians had signed.
DOCUMENT 3 CR&D LABORATORY NOTEBOOKS
320
R U L E S
F O R
R E C O R D I N G
E X P E R I M E N T S
1. Original records are to be kept in officially issued n o t e b o o k s in nonfading water and solvent resistant black ink. Ball-point pens supplied through C o m p a n y storerooms meet these specifications. Do not use felt-tip markers. 2. Each notebook page when filled in, including pages with inserts, must be signed and dated by the experimenter in the space provided. T h e scientist must sign for all work d o n e under his direction, including the work of the technician. T h e n a m e of the technician helping in an experiment should be noted, a n d the technician should sign any entry he makes. 3. Each notebook page when filled in must be read and signed by a witness not directly involved in the work performed, but w h o understands the purpose of the experiment and results obtained. T h e witness should sign on the same day as the experimenter; or if this is impossible, as soon thereafter as feasible. 4. Entries should be chronological as far as possible. Where the record of the experiment extends over several pages which are not consecutive, (e.g., as when analyses are returned after another experiment has been started) a cross reference should be added to the original page. When entries o n a single experiment d o not completely fill a page, the remainder of the blank page should be ruled out. 5. T h e b o u n d notebook must be preserved intact. In n o case should any page or part of a page be removed. 6. N o erasures are permitted in the record. A n y corrections or changes must be m a d e by cancellation, leaving the original entry legible. 7. Any inserts should be signed and witnessed and preferably attached to a blank page. They should be taped, or glued in place, preferably with Duco® cement and the words " N o Writing U n d e r n e a t h Insert" should be written on the page in ink. N o t e b o o k and page numbers should be recorded on each insert. If it is necessary to attach inserts such as analytical slips a n d test reports to a page on which d a t a have already been recorded, they should be attached so that no writing o n the page is obscured. 8. Inserted material such as graphs, charts, typed d a t a , films, samples, etc., should have writing on one side only, and preferably, should not be larger than one notebook page. Any insert larger than a page should be folded so that it lies within the boundaries of the open notebook and should not cover the writing on the page when folded back. 9. Entries should not be m a d e within the margins provided on the page. T h e margins are provided for clamps used in the annual microfilming for all uncompleted notebooks.
Document 3, CR&D Laboratory Notebooks, is used with permission from the Du Pont Company.