FMS-Design from the Point of View of Implementation – Results of a Case Study

FMS-Design from the Point of View of Implementation – Results of a Case Study

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COl" rig ht © I F.-\( : \[ "n- \!achillt· S\st e rns. 0"1,, . Finland . I \IHH

TR.-\I:\I:\C A:\O WORK O[SIG:-.J - CASE S fT[)I[S

FMS-DESIGN FROM THE POINT OF VIEW OF IMPLEMENTATION - RESULTS OF A CASE STUDY L. Norros, K. Toikka and R. Hyotylainen Tfchll ira / RpsfIlrch CI'II/IP of Fill/a lid. E/I'C/rira / ElIgillt'frillg Labora/ory. Oraiwari I B. SF-U2 150 Espo(l. Fill/om/

Abstract A technological

change

in tooth gear production from traditional

to

FMS-production was studied. The implementation of the FMS was followed up intensively and analyzed from the point of view of design and operation.

Regarding

the

FMS-design

it

could be

shown that

implementation

includes genuine design demands which the users responded to.

If the

spontaneous distribution of design activities is supported by a theoretically oriented training process both design and operation activities can be improved to meet the functionality requirements of FMS-production. Simultaneously prerequisites for an expanded design oriented user activity are created. Keywords Flexible manufacturing, qualitative modelling.

user centered design,

experimental

training,

INTRODUCTION It has been argued that the full exploita-

Integrating

tion of the functional benefits of the FMS - high availability, flexibility and

development, on the other hand, towards use-oriented design by system designers

quali ty - demands new kinds of design and operation practices (Jaikumar 1986; Kohler & Schultz-Wild 1985). Instead of traditional division of labour between design and operation activities, the

and, on the other hand, towards designoriented or developmental way of working by system users. These developments were

functioning of the FMS seems to require their mutual interaction and integration.

manufacturing in a

The

necessity

integration

of

has

the been

design

and

operation

means

examined as a part of a study concerning the implementation of FMS in tooth gear Finnish factory

(see

To ikka 1986) . In this paper, two results of the study are presented and discussed:

design-operationshown

by

(1)

Nathan

a

contribution of

the FMS-users

in

Rosenberg (1982). According to him, the functional properties and the economy of

compensating shortcomings of the "topdown" planning with "bottom-up " develop-

complex production systems

mental activi ties;

can never be

fully anticipated in design . The knowledge concerning

optimal

functioning

( 2) experimental training as a method of

and,

user participation in FMS-design.

consequently, the optimal design of a system is more or less a result of 'learning by ysing", by which the users have much to give to the planners .

285

286

L. :'Iiorros. K. T o ikka a nd R. H\'iitd J in e n

(1) There are considerable design demands

BOTTOM-UP DESIGN BY USERS

during the implementation phase. The into

limits

of

top-down

FMS-design

came

sight

in

system

disturbances

and

developmental

measures

during

implemen-

be

seen

table,

34

% of

disturbances

are

caused

by

incomplete

the

design . In a more comprehensive data from manufacturing

corresponding

figure

industry

was

even

the

higher,

Data that include the system disturbances

over 40 % (see Kuivanen et al . 1988) .

and the users'

Thus,

developmental and design

design

and

operation

activities were collected with logbooks,

strictly sequential

kept on each cell by the users

functions.

(six in

can

the

Finnish

tation and operation of the system.

As

in

but

are

not

partly parallel

two shifts) themselves. Time span of the data is 15 months (from September 1986 to

(2)

November 1987) . This means that - due to

remarkable. From table 1 we can see that

a significant delay of the implementation

users design measures are either caused

process

-

it only consists of events on

by

Users

contribution

disturbances

or

three cells (turning and scraping sell as

and

well as tempering plant) .

design/disturbance

The last cell

they

optimizing

to

design

are

is

preventive

activities. ratio

The

expresses

the

(milling) and the central control system

rate

were

disturbances were tackled. As can be seen

installed

follow-up

just

period.

at

Of

the

end

course,

of

the

this

has

to

different

which

the users

types

of

cover the design deficiencies

effects on our data. These will be discus-

most effectively. According to this data

sed later.

users'

operation activities are expanded

towards

design

During the time of recording there occurred

the

110 novel disturbances (see also Kuivanen

regarding

et al.

and operation.

1988; repeated disturbances could

which

traditional the

is

challence to

a

division

main

of

functions

labour

of

design

not be presented because of their unsystematic registration) and 29 users' design

(3) The design demands remain during the

measures which where either direct system

whole implementation period but the weight

developments or detailed suggestions for

of

such. These were classified according to

disturbance oriented to preventie measures.

their causing. A summary of this data

the

design

activities

shifts

from

is

presented in table 1. The main results are:

It

is

often

that

claimed

users '

developmental activities may occur during implementation the

~

Disturbance n %

Design measure n % des / dist

Cause

they disappear after

period

is

over,

routinization of activities.

due

to

In figure 1

cumulative frequencies of different types of novel disturbances and design measures

Disturbance

design failure component failure user error external factor undefined

but

transition

are given at certain points of analysis 37 34 22 8 9

34 31 20 7 8

10 5 2

34 18 7

0.27 0.15 0.09

(3, 10 and 15 months). According to figure 1 most failure rates were decreasing over the 15 months period. However, the failure rates did not approach

Optimizing/ Prevention Total

12

41

to

zero

which

indicates

that

there

is

continuous design demand in the system. 110 100

29 100

The

operators

disturbances: Table L Distribution of novel disturbances and users' design measures according to their cause.

disturbances

react As

the

prevail

sensitively component during

the

to

the

caused first

period so do also the c orresponding design measures.

In the next phase we observe a

FMS.Design from th e Point of View of Impleme ntatio n

strong increase of design failures and accordingly increasing operator activity to tackle these disturbances. During the last period of registration a shift from reacting to disturbances towards preventive by the users is and optmizing measures observed.

4S

design failure c:mp::nent failure

user error

10 IS

prevention and optlmizin<) design failure caused

{O

~t

o

failure caused

user error caused

2

4.

,

,

{O

11 14 "

m::nths

Fi gure 1 . Disturbances ( - ) and users' design treasures (- - - ) after 3, 10 and 15 rn::nths of reco.rding .

We conclude: bottom-up controlled redistribution The of design and operation functions is initiateded by the system disturbances to which the users react. The developmental attitude towards disturbances is (or can be) transformed into preventive and optimizing activities the role of which should grow as the system level is reached in the implementation and as the complexity of the system rises. However, this spontaneous bottom-up extension of users' activities may easily extinguish as a function of the general decrease of failure rates. Thus, particular means and insitutionalized forms are needed for promoting the developmental attitudes and activities of the users during normal work . Designer-user joint experimental model training could serve this function.

287

material technology and control of tempering, but they were also offered a s.c. system training designed and carried out by the researchers . System training was the first conscious measure in trying to meet the challenge of constituting the new designer-user subject and system level activity. Our assumption was that this training should contribute both to forming user qualifications and to FMS design . The results of the training experiments are analyzed here in the light of the latter aspect. We start with a brief description of the basic context and didactic principles of the training. We came to the conclusion that an adequate mastery of the system requires not only the control over the normal operation but also includes the disturbance handling and continuous optimization of the system. In order to form such qualifications in training a three level model hierarchy becomes necessary. (1) The first level is comprised of performance models i.e. algorithms for different operative situations. Essential is that the models are consciously formed. Thus it is possible to create and change procedures flexibly according to the needs of different situations. ( 2 ) In order to achieve the above goal the second level models become necessary. These are the system models. These characterize the system elements and their e. g . material f lows and interactions

manufacturing phases, control system). With the help of these, typically graphical models it was possible to study the functional principles of the system . The simulation carried out with the help of system models was a major tool in producing performance

models.

EXPERIMENTAL TRAINING AND DESIGN The progressive personnel strategy adopted

(3) Because system models corresponding to the users' needs did not exist, and

in the plant became apparent in user training . Not only did the users have highly extensive on-site and off-site in Ne-manufacturing and in training

because it was our aim to teach the users to create the models they require in operation, a third level of models became necessary. Thus, the training was started

288

L. Norros, K. Toikka and R. H ybtylainen

wi th "constructing" the FMS through following the historical development of manufacturing. This developmental history can be devided into particular phases which are materialized in the FMS itself as its system levels (machine, Ne , FMS). Through analyzing the essential changes in the economy, technology and social organization of work during the different phases it was possible to explain the elements of FMS and the complex interactions between them. In their previous tasks the users were not used to conceptual theoretically oriented working. Thus, learning was organized according to the following didactic principles: (1) The collective production of the models. For forming a genuine learning activity the models are not given as ready-made results but the trainees create them in group work and collective discussions on the basis of the preparatory work of the researchers and other experts. (2) The functional and logical connection between the models. The models are produced by ascending from simple and abstract to concrete and complex models. Models produced earlier are used as tools for creating new ones . (3) The practicability of the models. The models have to be externalized as tools of real problem solving. System training was initiated before implementation, and 9 one day training sessions were carried out. The research data collected during the training sessions include the training programmes, complete protocols of group work and discussions, and results of the modelling tasks. A detailed analysis of the data is in preparation .

system in controlling gear production. On the basis of the analysis of the actual implementation situation and the design specifications of the central control system, the researchers prepared a training session comprising three main sections: In the first the manufacturing processes and material flows of the system were analyzed and explained. In the second a functionally oriented detailed model (30 pages) of the the central control was presented and discussed. In the third section the users were asked to solve a simulation task (using the lay-out model of the system and the model of the central control) to find optimal operating strategies in a rather typical production situation with three simultaneous batches. The users had had the first experiences of the central control in operating the system the previous day . Besides the users, also the system engineer, two designers of the central control and the researchers attended the training session. After working on the simulation task the three user groups presented their solutions of optimal operation . It became evident that different groups weighted optimality criteria differently or did not always consider all the criteria. When discussing these questions it occurred that the strategy that appeared optimal (maximizing system load, minimizing transportation of palets, minimizing settings) caused a system disturbance due to a particular specification in the central control regarding the handling of empty palets in the system. In the discussion that followed the cause

The results of the last training session demonstrate most clearly how the common

of this evident deficiency was analyzed . It was found out that in an earlier phase of design the question was considered as a technical detail among others, and that the system engineer did not not see the significance of that detail for system functionali ty . This is very natural and in accordance with our assumptions of the unpredictabili ty of the innovation process .

conceptual tools can be created in training and how they affect the design process. This session was aimed at teaching the users the functions of the central control

particularly significant in this case is the fact that the deficiency in the control system could be diagnosed in the very

289

FMS-Design from th e Point o f View o f Impleme nt ati on

first functional simulation of the system. Two possible solutions were also suggested: A complete elimination of the problem by changing major principles of handling the palets or a partial solution that would leave some restrictions to be taken into account in operation. As the latter would require less resources at this stage of design it appeared the more likely to be put into effect .

This case demonstrates first that considering the design solutions from the point of view of operation reveals solutions that have to be reconsidered. Secondly, it shows that the later this interaction between design and operation is takes place the more restricted are the solutions that can be adopted. Thirdly it becomes evident that preventive consideration of design failures, i.e. enhancing the functionality of design by operative knowledge, requires new conceptual tools. The training session, the functional modelling of the control system and the simulation were all consciously created means and as such necessary for discovering this particular deficiency. Our claim is that such new means are not only needed for making the designers' results understandable for the users but they also challenge the methods used in design.

CONCLUDING REMARKS In this paper we have analyzed the implementation of an FM-system as an indicator of the functionality of the design. Our results suggest two general conclusions: First it was demonstrated that the traditional interpretation of implementation as a mere execution of the designed result is not valid in the case of creating large integrated systems characterized by high functionality demands. Instead, implementation is essentially a phase in the design itself during which many largely unpredictable operative demands can be taken into account and solved. This became evident in the analysis of the system disturbances and the users' measures of solving them.

Second we developed an experimental training concept and designed a concrete context for the manufacturing production. Our training experiment showed that the users were able to produce and use conceptual means in analyzing the production process and that these means support and systemize the design activities of the users. During the follow-up we observed the emergence of a previously not existent design oriented user activity and the corresponding subject . This "bottom-up" development was an answer to the construction demands of the new production, and it was supported by the "top-down" creation of theoretical tools. The significance of the conscious development of user design is not restricted to the implementation. It also affects the operation and design activities .

The above view on implementation also has implications for the whole design proce~s. As pointed out before implementation should be considered as part of design and should be provided resources and organized accordingly. The conceptual tools created during the training form a mediating link between the designers and users, between design and operation. It seems plausible to assume that the methods used in creating this cooperation could also contribute to developing adequate methods and practices for man-machine system design . The design activity as such was not studied in our case but on the basis of our research it appears to be a very studies.

important

object

of

further

REFERENCES Engestrom, Y. 1987 . Learning by expanding . activity-theoretical approach to developmental research. Orienta-konsulAn

tit, Jyvaskyla. Jaikumar, R . 1986. Postindustrial manufacturing. Harvard Business Review, NovemberDecember, 69-76.

L. ;\l orros. K. Toikka and R. H yo tylainen

290 Kuivanen, R., Tiusanen, R.

& Lepisto, J.

1988 . Availibility performance and safety of

flexible

manufacturing

systems

and

cells (in Finnish). To be published. Kohler,

Ch.

& Schultz-Wildt,

R.

1985.

Flexible manufacturing systems - manpower problems and policies. facturing

Systems,

Vol.

Journal of Manu4,

No.

2,

135-

146. Norros, L., Toikka, K. & Hyotylainen, R. 1988 .

Implementation of FMS:

results of

a case study (in Finnish) . To be published. Rosenberg, N. 1982. Inside the black box: technology

and

economics.

Cambridge

University Press, Cambridge. Toikka,

K.

1986.

Development of work in

FMS - case study of new manpower strategy. In: Brodner, P . (ed . ) . Skill based automated manufacturing. IFAC Workshop, Kar1sruhe, FRG, September 3-5, 1986, 7-12.