- Email: [email protected]
Highlights of the ALCTS collection development librarians of academic libraries discussion group
100
ALA Annual Conference 1992
curate search in the online union catalog, which is fee-based. He also emphasized that there are many more options for scan-searching in the authority file than in the online union catalog. The first scenario illustrated how to verify the form of a personal name when the book is so new it is not yet in OCLC. The second scenario dealt with verifying the form of a conference name (e.g., proceedings) by using both the root index and the expanded index, before finally moving to the online union catalog and using PRISM to do a combined search of a “derived” corporate body with a “derived” title. Another scenario had a public services slant: a patron wanted to see other volumes in a series from England and also wanted to know if the library subscribed. This illustration demonstrated that scanning in the online union catalog does not cost anything until you select a number. Cunningham’s other scenarios gave examples of verifying the name of a corporate body, searching for a volume in a collected work, and looking for microfilms of manuscripts. The well-chosen scenarios and examples showed how patrons and public services staff, as well as staff in technical services can make effective and cost-saving use of the OCLC authority file. In closing, Cunningham summarized the important points of cost comparisons, searching efficiency, and scanning options in using both the authority file and online union catalog of OCLC. The ensuing discussion raised additional questions about OCLC pricing structure and about the impact that these searching techniques might have on staff time. The group closed their meeting with suggestions for future discussion topics and with the announcement of the election of Nancy Bogges-Korekach, Vanderbilt Library, as vice-chair/ chair-elect. Kathryn A. Soupiset Head, Acquisitions Department Maddux Library Trinity University 715 Stadium Drive San Antonio, TX 78212
Highlights of the ALCTS Collection Development Librarians of Academic Libraries Discussion Group The Collection Development Discussion group, moderated by Eric Carpenter, Oberlin College, focused on two primary topics: “Cooperative Collection Development in a Networked Environment” and “Acquisition versus Access: The View from Interlibrary Loan.” Ross Atkinson, Assistant University Librarian for Collection Development and Preservation, Cornell University, discussed the future, but kept the time frame in the “intermediate range, ” which he defined as into the 1990s. Until recently, proximity has been an important consideration in collection development. The most needed materials had to be located closest to the clientele. This consideration has been an impediment to resource sharing. Transportation costs make it difficult to collect for external clientele; in fact, librarians cannot talk about a national collection. However, in an online environment this may change. Atkinson mentioned several impediments to switching to an online environment. One impediment is copyright. One possible solution might be for institutions to publish research produced by the institution and retain the copyright. They then could allow copying from the
ALA Annual Conference 1992
101
electronic format by anyone who is not doing the copying for commercial purposes or to copy someone else’s work. A second impediment to switching publication to the online environment is the “ceremony of publication.” Scholars have grown accustomed to receiving recognition for their work through books, journals, or some other paper product. Finally, r~~~ib~ity must be worked out for the cost and quality of shared databases, storage, hardware, software, site licenses, restriction and control, and full text conversion. However, librarians must realize that change will happen, and we must take the responsibility and work in concert. It was clear from the discussion that librarians are seriously considering their role in these changes. What part the 239.50 protocols will play was discussed along with possible changes in library organization and the role of government agencies. States have been investing in bringing libraries together and they are now looking for the results of their investment. The need for information, particularly use statistics, from the various systems was also raised. The second speaker, Mary Jackson, Head of the Interlibrary Loan Department, University of Pennsylvania, directed the audience’s attention to the perspective of interlibrary loan librarians. She addressed the problems and challenges faced by interlibrary loan librarians in an era of improved electronic biblio~ap~c access available to the public through such services as CD-ROMs. She also addressed declining local resources because of spiraling journal costs and increased expectations because of improved technologies such as ARIEL and fax. According to Jackson, interlibrary loan is a success story and here to stay. Patrons are able to get materials through interlibrary loan that are no longer available for purchase. She predicts that in the future the patron will be able to get anything from a citation to a full text of an article and print it immediately. She joked that interlibr~y loan may become the library of the future. One change she sees in the near future is that the statistics gathered by interlibrary loan may become easier to share and a source of valuable data about what is used and what the public wants. Jackson said that for interlibrary loan to work well there is a strong need for education: users must be educated to request what they truly need and not everything identified in an electronic bibliographic search, and they must have reasonable expectations regarding ILL. Administrators must be educated to understand the costs and capabilities of interlibrary loan and ILL staff must be educated about new capabilities and to more clearly articulate the benefits and limitation of ILL services. Bonnie ~acEw~n Coordinator of Collection ~ve~opment The Pennsylvania State University Libraries E308 Ii Pattee Library University Park, PA 16802
Highlights of the Collection Development Evaluation Program: “Training for Collection Development; Collection Building by Design” Three speakers presented information about the collection development training programs in operation in their libraries. Diane Perushek, Associate Dean for Collection Services, University of Tennessee at Knoxville, was the first speaker. She outlined the six-month-long training provided for library selectors at the University of Tennessee. The program begins with an overview by the Director of Libraries, an introduction to the objectives of the program and
ALA Annual Conference 1992
curate search in the online union catalog, which is fee-based. He also emphasized that there are many more options for scan-searching in the authority file than in the online union catalog. The first scenario illustrated how to verify the form of a personal name when the book is so new it is not yet in OCLC. The second scenario dealt with verifying the form of a conference name (e.g., proceedings) by using both the root index and the expanded index, before finally moving to the online union catalog and using PRISM to do a combined search of a “derived” corporate body with a “derived” title. Another scenario had a public services slant: a patron wanted to see other volumes in a series from England and also wanted to know if the library subscribed. This illustration demonstrated that scanning in the online union catalog does not cost anything until you select a number. Cunningham’s other scenarios gave examples of verifying the name of a corporate body, searching for a volume in a collected work, and looking for microfilms of manuscripts. The well-chosen scenarios and examples showed how patrons and public services staff, as well as staff in technical services can make effective and cost-saving use of the OCLC authority file. In closing, Cunningham summarized the important points of cost comparisons, searching efficiency, and scanning options in using both the authority file and online union catalog of OCLC. The ensuing discussion raised additional questions about OCLC pricing structure and about the impact that these searching techniques might have on staff time. The group closed their meeting with suggestions for future discussion topics and with the announcement of the election of Nancy Bogges-Korekach, Vanderbilt Library, as vice-chair/ chair-elect. Kathryn A. Soupiset Head, Acquisitions Department Maddux Library Trinity University 715 Stadium Drive San Antonio, TX 78212
Highlights of the ALCTS Collection Development Librarians of Academic Libraries Discussion Group The Collection Development Discussion group, moderated by Eric Carpenter, Oberlin College, focused on two primary topics: “Cooperative Collection Development in a Networked Environment” and “Acquisition versus Access: The View from Interlibrary Loan.” Ross Atkinson, Assistant University Librarian for Collection Development and Preservation, Cornell University, discussed the future, but kept the time frame in the “intermediate range, ” which he defined as into the 1990s. Until recently, proximity has been an important consideration in collection development. The most needed materials had to be located closest to the clientele. This consideration has been an impediment to resource sharing. Transportation costs make it difficult to collect for external clientele; in fact, librarians cannot talk about a national collection. However, in an online environment this may change. Atkinson mentioned several impediments to switching to an online environment. One impediment is copyright. One possible solution might be for institutions to publish research produced by the institution and retain the copyright. They then could allow copying from the
ALA Annual Conference 1992
101
electronic format by anyone who is not doing the copying for commercial purposes or to copy someone else’s work. A second impediment to switching publication to the online environment is the “ceremony of publication.” Scholars have grown accustomed to receiving recognition for their work through books, journals, or some other paper product. Finally, r~~~ib~ity must be worked out for the cost and quality of shared databases, storage, hardware, software, site licenses, restriction and control, and full text conversion. However, librarians must realize that change will happen, and we must take the responsibility and work in concert. It was clear from the discussion that librarians are seriously considering their role in these changes. What part the 239.50 protocols will play was discussed along with possible changes in library organization and the role of government agencies. States have been investing in bringing libraries together and they are now looking for the results of their investment. The need for information, particularly use statistics, from the various systems was also raised. The second speaker, Mary Jackson, Head of the Interlibrary Loan Department, University of Pennsylvania, directed the audience’s attention to the perspective of interlibrary loan librarians. She addressed the problems and challenges faced by interlibrary loan librarians in an era of improved electronic biblio~ap~c access available to the public through such services as CD-ROMs. She also addressed declining local resources because of spiraling journal costs and increased expectations because of improved technologies such as ARIEL and fax. According to Jackson, interlibrary loan is a success story and here to stay. Patrons are able to get materials through interlibrary loan that are no longer available for purchase. She predicts that in the future the patron will be able to get anything from a citation to a full text of an article and print it immediately. She joked that interlibr~y loan may become the library of the future. One change she sees in the near future is that the statistics gathered by interlibrary loan may become easier to share and a source of valuable data about what is used and what the public wants. Jackson said that for interlibrary loan to work well there is a strong need for education: users must be educated to request what they truly need and not everything identified in an electronic bibliographic search, and they must have reasonable expectations regarding ILL. Administrators must be educated to understand the costs and capabilities of interlibrary loan and ILL staff must be educated about new capabilities and to more clearly articulate the benefits and limitation of ILL services. Bonnie ~acEw~n Coordinator of Collection ~ve~opment The Pennsylvania State University Libraries E308 Ii Pattee Library University Park, PA 16802
Highlights of the Collection Development Evaluation Program: “Training for Collection Development; Collection Building by Design” Three speakers presented information about the collection development training programs in operation in their libraries. Diane Perushek, Associate Dean for Collection Services, University of Tennessee at Knoxville, was the first speaker. She outlined the six-month-long training provided for library selectors at the University of Tennessee. The program begins with an overview by the Director of Libraries, an introduction to the objectives of the program and