Journal Pre-proof Usability evaluation of a comprehensive national health information system: relationship of quality components to users’ characteristics Fateme Rangraz Jeddi, Ehsan Nabovati, Reyhane Bigham, Reza Khajouei
PII:
S1386-5056(18)31024-4
DOI:
https://doi.org/10.1016/j.ijmedinf.2019.104026
Reference:
IJB 104026
To appear in:
International Journal of Medical Informatics
Received Date:
9 September 2018
Revised Date:
23 October 2018
Accepted Date:
28 October 2019
Please cite this article as: Rangraz Jeddi F, Nabovati E, Bigham R, Khajouei R, Usability evaluation of a comprehensive national health information system: relationship of quality components to users’ characteristics, International Journal of Medical Informatics (2019), doi: https://doi.org/10.1016/j.ijmedinf.2019.104026
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Usability evaluation of a comprehensive national health information system: relationship of quality components to users’ characteristics
Fateme Rangraz Jeddi 1, 2, Ehsan Nabovati 1, 2, *, Reyhane Bigham 2, 3, Reza Khajouei 4 1
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Health Information Management Research Center, Kashan University of Medical Sciences, Kashan, Iran 2 Department of Health Information Management & Technology, School of Allied Health Professions, Kashan University of Medical Sciences, Kashan, Iran 3 Student research committee, Kashan University of Medical Sciences, Kashan, Iran 4 Medical Informatics Research Center, Institute for Futures Studies in Health, Kerman University of Medical Sciences, Kerman, Iran
Health Information Management Research Center
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* Corresponding Author: Ehsan Nabovati, Health Information Management Research Center, Kashan University of Medical Sciences, Kashan, IR Iran. E-mail:
[email protected] Address:
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Pezeshk Blvd, 5th of Qotbe Ravandi Blvd - Pardis Daneshgah, School of Allied Health Professions, Kashan University of Medical Sciences, Kashan, IRAN
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Summary points
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Postal Code: 8715973449, Tel: 00983155548883, Fax: 00983155548883
What was already known on the topic: Poor usability reduces the use of information systems and hinders their acceptance by
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the users.
Usability is a context-dependent feature of information systems which can be associated
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with users’ characteristics.
What this study adds:
A national health information system which is used by a large number of users across a developing country have low usability.
Learnability of information systems have significant relationships with the user’s position, education level, and field of education. 1
Physicians have assigned significantly lower scores for system efficiency, helpfulness and global usability, compared to other users.
Users' practice experience and age have significant linear inverse relationships with
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efficiency, helpfulness, and learnability.
Abstract
Objective: One of the most important methods for evaluating information systems is
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usability evaluation. Usability is a context-dependent qualitative feature that is measured by multiple quality components that can be related to users’ characteristics. This study was
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conducted to evaluate the usability of a comprehensive national health information system
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(SIB; an abbreviation for the Persian equivalent of ‘integrated health system’) from the perspective of different users and to determine the relationship between quality components
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and users’ characteristics.
Method: The study population were users of the national health information system (n= 309)
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at health centers and health homes affiliated to Kashan University of Medical Sciences, Kashan, Iran. Data were collected using Software Usability Measurement Inventory (SUMI)
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questionnaire which measures users' experiences of software interface in five quality components (i.e. affect, efficiency, helpfulness, control, and learnability) and provides a global usability score. SUMI scores were analyzed according to an extensive reference database (SUMISCO). The relationships between quality components and users’ characteristics were investigated by one-way analysis of variance (ANOVA), independent ttest, and Pearson’s correlation coefficient. 2
Results: A total of 250 users completed the questionnaire (response rate= 81%). The mean scores of all quality components were significantly lower than the mean of SUMISCO. Learnability score had significant relationships with the user’s position, education level, and field of education (P<0.001). Physicians scored significantly lower than other users in efficiency, helpfulness and global usability (P<0.05). Users' practice experience and age had significant linear inverse relationships with efficiency, helpfulness, and learnability (P<0.05). Conclusions: The national health information system which is used by a large number of
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users across a developing country have low usability. Given the significant relationships
between the users’ characteristics of such systems and quality components, it is essential to
consider the characteristics and needs of various user groups during the processes of system
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analysis and design.
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Key words: Health Information Systems, Evaluation Studies, User-Computer Interface,
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Usability
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1. Introduction Information systems are extensively used in various healthcare settings and have improved the quality, efficiency, and effectiveness of health services and the overall patient satisfaction [1, 2]. In line with the reform of health system in Iran ("Iran’s health system reform plan 2014") [3], a comprehensive integrated national health information system (SIB; an abbreviation for the Persian equivalent of "integrated health system”) was implemented in 2015 to provide integrated public health services, provide the requirements for the
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implementation of the referral system, increase the accessibility of the reports on public
health, and ultimately improve the quality of health services. SIB was implemented and used in health homes and (rural and urban) health centers in Iran. Theses settings have close contact with
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people in society and provide the first level of health services for the entire population. All healthrelated information of population gathered during provision of primary health services are
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registered in SIB. In subsequent referrals of care recipients, this information is available for providers
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through SIB. Since the inception of this reform until June 2018, electronic health records have
been created for over 75 million people in Iran (more than 90 percent of the population). The
across the country.
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users of this system are about 100,000 healthcare providers from more than 30,000 settings
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The effectiveness of information systems depends on their quality which is determined by characteristics such as functionality, reliability, usability, and portability [4, 5]. Usability is
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one of the key features of the information system quality defined by the ease of use and the extent to which a product is used by specific users for specific goals with effectiveness, efficiency, and satisfaction [6]. Poor usability reduces the use of information systems and hinders their acceptance by the users [7]. This will, in turn, decrease the confidence in information systems and reduce satisfaction, effectiveness, and efficiency [8].
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The Institute of Medicine reported [9], the poor usability of the electronic health record (EHR) in the US in 2012. According to studies in Finland, Denmark, and Canada [10, 11], health professionals reported the poor usability of the EHR during 2010-14 and its negative effects on their satisfaction and efficiency. Given the extensive use of the national health information system in healthcare settings in Iran, its poor usability would have negative effects on the acceptance, satisfaction, and confidence of a large number of users. Public health plans based on reports of this information system will consequently be disrupted and
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indirect adverse public health effects will be performed. According to ISO9421-11 [6], usability is a context-dependent feature of information systems which can be associated with users’ characteristics. Some studies have shown a relationship
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between usability of an information system (and any of its components, e.g. satisfaction,
effectiveness, efficiency) and the users’ characteristics; however, some other studies have
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failed to confirm such a relationship. In a recent study, Reis et al. [12] assessed the usability
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of Idaho Health Data Exchange system from the perspective of three groups of users (healthcare professionals, licensed health professionals, and staff members) and reported that
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usability of a system is different from the perspective of different users. Another study showed that age, gender, and information technology skills of users affected their performance in using the information system, but education level had no effects in this regard
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[13]. Moreover, multiple studies have reported higher satisfaction with and tendency to use
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information systems among younger physicians than in their older counterparts [14-16]. In contrast, a study did not detect any relationships between demographic features of physicians and nurses and their satisfaction with the computerized physician order entry (CPOE) system [17]. Given the extensive use of SIB by various end-users in Iran, it is necessary to evaluate its usability from the perspective of its end-users. Moreover, considering the diversity of users’ 5
characteristics (e.g. position, practice experience, education level, and field of education), the relationships between usability of SIB and users’ characteristics can be determined. To the best of our knowledge, no study has yet evaluated the usability of SIB. As the first phase of a project to evaluate the usability of SIB, this study was performed to measure end-users’ usability experiences of SIB and determine the relationships between usability components and users’ characteristics.
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2. Methods This descriptive cross-sectional study was conducted in Iran in 2017. The study population
consisted of all SIB end-users (n=309) in (rural and urban) health centers and health homes affiliated to Kashan University of Medical Sciences, Kashan, Iran. These settings cover a
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population of 400,000 people in central Iran. At the time of the study, SIB had already been
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implemented in 96 health centers and health homes around the city of Kashan and 535 user accounts were created. After combining the accounts of various users holding different
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positions in a number of settings, 309 unique end-users were determined. All the end-users had the same experience with SIB from its implementation date.” Initially, the user interface
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of different parts of the system was inspected. Although users were different based on their position and field of education, the overall design of user interface and the method of
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interaction with the different modules of the system were mostly the same.
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Data were collected using the Software Usability Measurement Inventory (SUMI) questionnaire [18] which measures users' experiences of working with the software interface in five quality components (i.e. affect, efficiency, helpfulness, control, and learnability) and provides a global usability score. This questionnaire has been translated into 20 different languages (including Persian) and its validity and reliability have been previously confirmed [19]. The validity and reliability of the Persian version were also confirmed in another study [20]. Several studies have used the SUMI for evaluating the usability of information systems 6
from the perspective of end-users [12, 21-25]. Data analysis, report generation, and SUMI support at the international level are carried out based on an extensive reference database (including 2000+ users’ responses about the usability of various information systems) and using an analysis and reporting tool called SUMISCO [18, 19]. The SUMISCO report determines whether the usability of an information system is higher or lower than the mean usability of the reference database. The SUMI contains 50 three-option (agree, undecided, and disagree) items measuring five quality components. The global subscale contains 25
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items selected from all questionnaire items (Table 1). Higher scores of a subscale indicate the more positive attitude of users toward it [19]. One of the researchers administered the
questionnaires to the end-users and asked individuals who were willing to participate to
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complete the questionnaire. Necessary explanations about the study objectives were provided. The users who agreed to participate in the survey were asked to complete it anonymously.
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The participants were also assured of the confidentiality of their personal information. After initial administration of questionnaires, the researcher made two visits to collect completed
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questionnaires (10 and 20 days after administration).
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Table 1. SUMI subscales and their definitions [19]. Quality component Definition
Affect
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(SUMI subscale)
This indicates the user's general emotional reaction to the software.
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High affect reflects users who find using the software satisfying and
Efficiency
interesting. Which is the relation between (a) the accuracy and completeness with which users achieve certain goals and (b) the resources expended in achieving them.
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Helpfulness
The degree to which the software is self-explanatory, as well as the adequacy of help facilities and documentation.
Control
The extent to which the user feels in control of the software, as opposed to being controlled by the software, when carrying out the task.
Learnability
The speed and facility with which the user feels that they have been able to master the system, or to learn how to use new features when necessary. This is a kind of bottom-line composite measure of usability that
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Global
describes the user’s generalized perceived quality of use.
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Analysis
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Categorical variables were described using frequencies and percentages with 95% confidence intervals (CIs). Data from SUMI subscales were presented as T-scores and analyzed by
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SUMISCO software [19]. A T-score is a standardized score computed according to the general distribution of scores. The scores were rescaled to obtain a mean value of 50 and a
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standard deviation of 10. Between-group differences in the mean scores of SUMI subscales were evaluated using one-way analysis of variance (ANOVA) for categorical variables and
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independent t-tests for binomial qualitative variables. The relationships between scores and quantitative variables were determined by Pearson’s correlation analysis. All statistical tests
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were performed using SPSS 16.0 (SPSS Inc., Chicago, IL, USA) at a significant level of 0.05.
3. Results
A total of 309 questionnaires were distributed in 96 health centers and health homes affiliated to Kashan University of Medical Sciences. However, 250 completed questionnaires were
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finally returned (response rate: 81 percent). The respondents’ demographic characteristics are presented in Table 2. Table 2. Demographic characteristics of the respondents (n = 250). Characteristic
Mean ± SD
Age (year)
34.3 ± 7.4
N (%)
Gender 202 (80.8)
Male
48 (19.2)
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Female
Position
7 (2.8)
Mental health expert
12 (4.8)
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Nutrition expert
Physician
13 (5.2) 55 (22)
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Healthcare workers *
55 (22)
Healthcare providers **
Education level
108 (43.2)
9.8 ± 8.2
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Practice experience (year)
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Midwife
9 (3.6)
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High school education
43 (17.2)
Graduate diploma
40 (16)
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High school diploma
Bachelor of science
134 (53.6)
Master’s degree
11 (4.4)
General Medicine
13 (5.2)
Field of education Nutrition
7 (2.8)
9
Clinical psychology
12 (4.8)
Medicine
13 (5.2)
Family health
20 (8)
Personal caregiver
54 (21.6)
Midwifery
62 (24.8)
Public health
82 (32.8)
* Healthcare workers: Users with high school education or a high school diploma working in health homes.
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** Healthcare providers: Users holding a bachelor’s degree working in urban health centers.
Healthcare providers and workers (in health homes and rural and urban health
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centers) have an in-depth knowledge about the health of their community. They
identify health-related issues, collect health data, and discuss health concerns with
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the people. They provide referrals for health needs such as nutrition, education, and
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mental health services.
Figure 1 shows the mean scores of SUMI subscales. These scores were normalized according
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to the mean value of 50 for the reference database (SUMISCO). As seen in Figure 1, the obtained scores for all subscales were significantly lower than the mean value of the
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reference database.
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Figure 1. SUMI subscale scores (means with 95% CIs)
The scores of subscales based on users' gender, position, education level, and field of
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education are mentioned in Appendix 1. The efficiency, helpfulness, and global usability
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scores showed significant relationships with users' position and field of education. In fact, individuals who held a position as mental health expert and those who had studied clinical psychology had the highest scores in these three subscales. Holding the position of a
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physician and studying medicine were associated with the lowest scores in these subscales.
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Learnability score had significant relationships with users' position, education level, and field of education. Mental health experts, individuals with a master’s degree, and those who had
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studied clinical psychology had the highest learnability scores. Meanwhile, healthcare workers and individuals with high school education had the lowest scores. Table 3 shows Pearson’s correlations between the scores of SUMI subscales and the respondents' practice experience and age. As seen, the scores of efficiency, helpfulness, and learnability had significant linear inverse relationships with users' practice experience and age
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(i.e. the scores of these subscales were significantly lower in individuals with higher practice experience and age). Table 3. The relationships between quality components (SUMI subscales) and the respondents' practice experience and age. Pearson
Efficiency
Affect
Helpfulness
Control
Learnability
correlation
Age
Usability
R
-.17
.00
-.12
-.04
-.27
-.10
p value
.00*
.99
.04*
.50
.00*
.11
R
-.17
.00
-.13
p value
.00*
.95
.03*
-.05
-.22
-.10
.42
.00*
.09
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* Difference significant at p<0.05
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Practice experience
Global
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4. Discussion The results of this study indicated low scores of usability in all quality components for the evaluated system. These quality scores were significantly lower than the mean scores of the reference database (SUMISCO). System learnability was significantly lower in less educated users (i.e. high school education, high school diploma) than in those with higher education levels (i.e. master’s degree, general medicine). Moreover, physicians had significantly lower efficiency, helpfulness, and global usability scores than other users. The users’ efficiency,
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helpfulness, and learnability significantly reduced with aging and increased practice experience.
From the perspective of users, the integrated national health information system, which is an
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EHR system used by more than 100,000 users in a developing country, had poor usability. A study conducted in 2014 reported that despite the adoption of EHRs in Finland, Denmark,
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and Canada, these systems had poor usability [11]. Another study investigated physicians’
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experiences of working with the EHR in Finland during 2010 and 2014 concluded that the system had poor usability and this quality criteria did not improve during these two years
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[10]. Similarly, in 2012, the Institute of Medicine reported that despite the extensive use of EHRs, they had poor usability in the U.S. [26]. To overcome the poor usability of EHRs, the
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U.S. Department of Health and Human Services’ Office of the National Coordinator for Health Information Technology (ONC) developed certification requirements for usability and
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obliged EHR developers to comply with them [27]. Given the results of this study and similar research (indicating the poor usability of EHRs), countries intending to implement national health information systems are recommended to first develop usability requirements for these systems and oblige developers to comply with them. Besides that, developers should note that using user-centered design methods can improve the usability of information systems [27].
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The results of this study showed significantly lower system learnability among poorly educated users (i.e. high school education and high school diploma) compared to more educated users (i.e. master’s degree and general medicine). Users' education level is a human factor with a huge effect on users' adoption of information systems [28-30]. A study showed that more educated personnel used computers significantly more than others [31]. These results indicate that less educated users need more training and support for better interaction with information systems.
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According to our findings, physicians’ scores in efficiency and helpfulness were significantly lower than those of other users. Since efficiency is measured by time, accuracy, and
completeness [32], the efficiency of information systems relates to the time spent by a user to
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accurately complete an activity on the information system. Physicians’ low efficiency score in present study show that, performing some activities on the information system is time-
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consuming for them and/or they cannot carry out some activities accurately. The low
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helpfulness score of the physicians indicate that from their perspective, the information system was not sufficiently self-exploratory and lacked adequate "Help" functionality and
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documentation tools. These results concur with studies that reported poor usability and timeconsuming activities (especially data entry) are the most important reasons for physicians' reluctant to adopt and dissatisfaction with information systems [33-35]. It has been shown
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that physicians were confused and concerned about the time taken for each activity when
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working with EHR [34, 36]. A significant proportion of the time spent by physicians to interact with information systems is devoted to data entry and if this problem is resolved, they would electronically register all data [37]. Design or redesign of information systems according to user needs, especially for physicians who are pressed for time, can increase users’ efficiency and helpfulness. Addition of "Help" functionality can also contribute to better performance of the users.
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The results of this study showed that scores of efficiency, helpfulness, and learnability significantly decreased with increased age and practice experience of the users. These results indicated that older and highly experienced users believed that they spent a lot of time performing activities on the system, the system lacked adequate "Help" functionality, and the learnability of the system is not adequate. Previous studies have reported conflicting results about the relationship between users' age and their views on information systems’ ease of use. In agreement with the present study, a study showed that, in comparison with younger nurses,
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older ones had lower technical skills and higher reluctance to use information systems [38]. Other studies also confirmed that older people were less willing, efficient, and happy to use modern information technologies, such as EHR, than younger people [13, 16, 39, 40]. In
contrast, Khajouei et al. [17] found no significant relationships between physicians' age and
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their attitude toward the information systems’ ease of use. Moreover, that study showed that
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nurses' satisfaction with the CPOE system increased with increasing age. Such inconsistency between the results of this last study and others can be justified by the fact that a long time
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(over a decade) has elapsed since the establishment of the information system evaluated in the last study and their users have become fully familiar with the system at the time of
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evaluation. Due to the rapid developments in the field of information technology, older users seem to be less knowledgeable and skilled in this area compared to younger users and may
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have greater difficulties with these technologies [41, 42]. Therefore, the characteristics and limitations of older users should be more considered during the design phase of new health
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information systems. Providing these users with ongoing support and explanations about the advantages of these information systems can improve their learnability. Moreover, for greater efficiency, attention should be paid to the ease of use of these systems. Strengths and limitations
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Compared to other usability evaluation methods, using a questionnaire facilitated the collection of experiences and views of a greater number of end users who better represented the study population. Moreover, using anonymous questionnaires further enhanced the perceived impersonality of the respondents compared to other data collection methods such as interviews, observation, and user testing [43]. The present study had some limitations. First, although the study was performed in a relatively populated region in the center of Iran, the studied population may not represent the
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entire population of the country. Second, although the initial inspection showed that the overall design of user interface and the method of interaction with the different modules of the system were mostly the same, there may be a limitation due to different experiences of
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multiple user groups with the system. Third, effectiveness and satisfaction proposed by ISO as components of usability were not included in the questionnaire under a specific title.
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However, items related to these components were assessed under other SUMI subscales. For instance, items "The instructions and prompts are helpful" and "The software is fast enough"
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evaluated effectiveness and items "I enjoyed the time I spent using this software" and "Working with this software is satisfying" in the questionnaire evaluated satisfaction. In this
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study to maintain the framework of the SUMI, subscales suggested by its developers were used in the analysis. Other users of this questionnaire can make changes if necessary and use
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other categories matching usability components. The last limitation was the difficulty of completing the questionnaire due to both the relatively large number of questions and the
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large number of respondents in health centers. To resolve this limitation, the researchers tried to present users with the questionnaires with prior arrangement and during quiet working hours and to encourage users to complete the questionnaires by explaining the importance of results of the research. Those users failing to complete the questionnaires during the first round were followed up in the second round. Implications of the study 16
Given the low score of global usability of the evaluated system, future studies are recommended to identify the causes of usability problems using other usability evaluation methods such as "think aloud". The low score of global usability indicate that the universal use of an information system across a country does not confirm its high usability and the system may have usability problems. Moreover, in order to increase the efficiency and usability of information systems designed to be utilized by different users with different characteristics (e.g. education level and age), developers should meet the requirements and
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needs of all groups. Since the results of the present study and similar ones indicated the lower learnability of information systems among less educated and older users, greater attention should be paid to training and support of this type of users.
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5. Conclusion
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The integrated national health information system, which is used by a large number of users across a developing country, had low usability. It is necessary for countries intending to
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establish national health information systems to develop usability requirements and oblige developers to comply with them. Since the users’ characteristics (e.g. position, education
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level, work experience and age) of these systems have significant relationships with usability components, the needs of different user groups should be considered during the design
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process. Finally, the training and support of older and less educated users and simplifying the
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activities on these information systems for physicians are recommended.
Conflict of interests The authors have no conflict of interests to declare.
Funding 17
This study was supported by a grant from Kashan University of Medical Sciences Research Council (Number: 96049)
Acknowledgments Healthcare providers and workers at health centers and health homes affiliated to Kashan
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University of Medical Sciences are thanked for their participation in the survey.
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Appendix 1. The relationships between quality components (SUMI subscales) and respondents' characteristics. SUMI subscale score (mean ± SD) Respondents' Efficiency
Affect
Helpfulness
Control
Learnability
Global
characteristics Usability
Nutrition expert
43.43±17.72
41.14±19.75
43.71±8.53
41.43±9.50
54.71±9.37
42.71±15.22
Mental health
46.25±11.25
46.42±13.49
50.33±6.52
45.17±10.93
60.33±9.69
46.67±10.45
Physician
34.15±16.91
39.23±17.44
38.54±15.96
38.85±12.80
50.92±12.09
35.46±14.08
Healthcare
37.82±16.12
43.53±17.66
47.02±13.38
42.67±12.92
38.84±15.71
42.60±14.27
Midwife
35.35±13.83
36.49±15.98
41.95±12.76
41.27±12.42
46.75±12.91
37.76±12.15
Healthcare
40.92±14.89
44.04±16.21
-p
Position
47.44±13.37
49.92±13.79
44.28±13.24
0.04*
0.09
0.5
0.00*
0.02*
41.11±12.37
49±14.67
53.33±14.05
48.33±10.07
36.67±15.51
48.33±12.32
44.19±13.85
41.05±13.19
39.28±14.31
40.35±14.21
43.15±17.45
46.02±14.99
44.42±12.19
45.80±14.19
42.75±14.23
39.84±14.69
41.24±15.94
45.67±12.10
42.49±11.11
49.95±13.81
42.02±12.82
Master’s degree
49.64±11.57
48.64±16.52
53.18±9.25
48.18±12.12
60.09±10.02
50±12.30
General
34.15±16.91
39.23±17.44
38.54±15.96
38.85±12.80
50.92±12.09
35.46±14.08
0.07
0.5
0.05
0.18
0.00*
0.08
ro of
expert
worker
p value1
education High school
35.37±15.51
Graduate
Bachelor of science
38.15±16.03
Jo
diploma
41.26±18.50
ur
diploma
na
education High school
0.03*
lP
Level of
re
provider
43.99±11.06
medicine p value1
22
Field of education Nutrition
43.43±17.72
41.14±19.75
43.71±8.53
41.43±9.50
54.71±9.37
42.71±15.22
Clinical
46.25±11.25
46.42±13.49
50.33±6.52
45.17±10.93
60.33±9.69
46.67±10.45
Medicine
34.15±16.91
39.23±17.44
38.54±15.96
38.85±12.80
50.92±12.09
35.46±14.08
Family health
34.65±14.71
43.35±16.76
44.80±15.16
43.45±11.18
41.15±17.19
41.15±13.29
Personal
36.52±15.62
41.87±17.57
45.61±14.09
41.57±13.07
39.96±14.05
41.43±14.21
Midwifery
36.03±14.23
36.82±16.31
42.65±13.05
41.50±12.31
46.32±13.82
38.52±12.84
Public health
43.22±14.57
45.68±15.82
48.94±12.19
44.89±10.82
51.77±13.29
45.78±12.78
p value1
0.01*
0.07
0.03*
0.4
0.00*
0.01*
Female
38.36±14.90
40.72±16.60
45.30±13.23
42.30±11.44
47.11±14.70
41.39±13.30
Male
41.60±16.01
47.65±16.03
47.44±13.32
45.02±13.23
48.98±14.40
45.04±13.84
p value2
0.18
0.00*
0.31
0.15
0.42
0.09
psychology
ro of
caregiver
Jo
ur
na
* Difference significant at p<0.05
re
2. Independent sample t –test
lP
1. One-way analysis of variance (ANOVA)
-p
Gender
23